As of May 25, 2017
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Standing rules are administrative in nature and are published separately from the
Association Bylaws. They may be adopted by the Board of Directors at any called meeting of
the Board, or by the general membership if not restricted by provisions of the Bylaws, at the
Annual Meeting, with or without prior notice, by a majority vote of those present and voting.
Standing rules may be amended or deleted by a two-thirds vote of those present and voting if
no previous notice of such intent has been given, or by a majority vote of those present and
voting if notice has been given.
1. Dues for membership in NCCCRA
shall be of two classes, annual and lifetime. Dues for an annual membership shall entitle the
member to all rights and privileges of membership as set forth in paragraphs (b) and (c) below.
Lifetime membership dues shall entitle the member to all rights and privileges of membership
for the remaining life of the member.
- The membership year shall be the calendar year. Payment of dues shall be at the rate
in effect as of the date of payment and the appropriate membership or membership credit
shall commence immediately. The date of payment for checks sent through the mail is defined
as the postmark date for the transmission.
- Payment for a new annual membership received before October 1st of any year shall
entitle the owner to membership from the date of payment to the end of that year. Payment
for a new annual membership received on or after October 1st through December 31st shall
entitle the owner to membership from the date of payment to the end of the following
- Renewal of annual dues by anyone who is a current annual member shall be credited to
the next following calendar year beyond any for which the member already has credit.
- The rate for annual memberships, whether new or renewals, is $12.00 per individual or $20.00 per couple. The rate for lifetime membership is $80.00 per individual or $135.00 per couple These rates shall remain in effect unless or until changed by the Board of Directors.
2. The income from life memberships shall be handled
separately from any privileges that result from the membership and shall be treated uniformly
regardless of the life span of the member making the original payment. The funds provided by
the membership payment shall be pro-rated by the treasurer over a ten year period so that
1/10th of the life membership income is made available to the NCCCRA treasury for current
use for each year beginning with the year of receipt and continuing for an additional nine years
until the dues balance has been exhausted.
3. Allocation to Regions
Membership dues shall be shared annually with the several regions of NCCCRA to assist each
region in serving its own membership. The total amount available for this purpose shall consist
of a sum of one dollar ($1.00) for each current and life member of NCCCRA in good standing at
the start of the fiscal year. To prevent the build-up of unused reserves within the regions, the
actual payment to each region shall be determined by subtracting the balance on hand in that
region's treasury as of the record date, from the authorized total available for the region.
Thereby, each region will start the fiscal year with its treasury replenished to the total
authorized level. The date of record for accounting for membership, and allocating of dues,
shall be September 30th of each year. The net allocation will be transmitted to the region's
treasurer before or at the time of the annual meeting of NCCCRA.
The allocation to individual regions shall be determined in
two parts. A fixed amount shall be authorized for the purpose of reimbursing expenses by the
region, that are relatively constant regardless of the size of the region. The amount of this
fixed allocation shall be set by the Executive Committee at the start of each year. The balance
of the total regional authorizations, after subtracting the fixed allocations, shall then be
determined on the basis of membership. The amount of this variable allocation for each region
shall be based upon the proportion of current and life members residing in that region relative
to the total number of such members in NCCCRA. The total of the fixed and variable
allocations shall be the amount available for payment to the region.
4. A reimbursement for the cost of travel in a personal
car incurred in the conduct of business on behalf of NCCCRA may be claimed by officers,
members of the Board of Directors of NCCCRA, or designated alternates serving on behalf of a
board member. A request for such reimbursement shall be submitted to the treasurer of
NCCCRA giving the name of the individual, the miles driven and the nature of the business
undertaken. Requests for reimbursement other than for direct travel to and from a scheduled
meeting must be approved by the president, or the regional representative to the Executive
Committee as appropriate. The mileage reimbursement shall be thirty cents (30¢) per
mile based on the total number of miles driven in the course of the business for which
reimbursement is claimed. The treasurer shall transmit all reimbursements directly to the
individuals claiming such reimbursement.
5. The treasurer of NCCCRA will pay for reasonably
priced meals for all those attending a Board of Directors meeting in an official capacity. This
shall include: 1) state officers; 2) regional members of the Executive Committee; 3) community
representatives, co-representatives and alternates; and 4) chairpersons or their designee of
standing committees. In addition the treasurer shall pay for any regional officers and any
guest invited to participate.
6. Each year, the President, or an Alternate selected by
the Executive Committee, shall be authorized to represent NCCCRA and attend the annual
meeting of NaCCRA (National Continuing Care Residents Association) that is
held in conjunction with LeadingAge. At the option of the Executive
Committee, one or more additional members of NCCCRA may be authorized to accompany the
principal representative. Reasonable expenses shall be reimbursed by the NCCCRA
7. Standing Committees of NCCCRA as
and when established by the Board of Directors shall have duties and responsibilities as
a. Legislative Committee.
- Monitor bills and activity of the North Carolina General Assembly to identify actions
or activities with the potential to impact the lifestyle or finances of NCCCRA
- Advise the NCCCRA Board of Directors and Executive Committee of any such activity
and assist them in developing an appropriate response and action by NCCCRA.
- Assist the NCCCRA Board of Directors and Executive Committee in the organization
of the NCCCRA membership to take action in response to such activity.
8. The Treasurer shall keep a record of
all receipts and expenditures according to accepted accounting practices, preserving for
purposes of audit, all bank statements, deposit records and documentation of expenses. In the
exercise of his or her duties, the Treasurer shall:
- Keep all cash and/or investment funds in bank accounts approved by the Executive
- Apportion and amortize membership dues income in accordance with provisions
detailed elsewhere within these Standing Rules;
- Distribute Association funds to the Regional Treasurers in accordance with provisions
detailed elsewhere within these Standing Rules;
- Pay all expenses as authorized by the budget or the Executive Committee by check. At
the direction of the Executive Committee the Secretary shall certify to the bank the names of
the Treasurer as the primary signer and the President as an alternate signer of
9. Advance notice of at least twenty (20) days shall be
given for the date and location of a Board of Directors Meeting and notice of thirty (30) days
shall be given for the Annual Meeting. A preliminary agenda for the business portion of the
Annual Meeting shall be included in the notice for the meeting. If there be any request for an
addition to the agenda before the start of the business meeting, a revised agenda may be
adopted by a two-thirds vote of those members present and voting. Otherwise no new
business not included in the agenda shall be considered for action during the meeting.
10. The President may appoint a Parliamentarian either for a
continuing term or for specific occasions to advise and assist the President and Association
members in the conduct of meetings and to serve as a consultant in the interpretation of
Association Bylaws, Standing Rules and the Association's Parliamentary Authority.
11. By virtue of its status as a corporation, NCCCRA must have an
Agent registered with the North Carolina Department of State in accordance with the
provisions of Chapter 55D, Article 4 of the North Carolina General Statutes. The Registered
Agent's position has no tenure limits nor need he or she be a member of NCCCRA. When and
as this is necessary the Executive Committee shall have the duty and power to appoint a new
Agent. The Agent's sole corporate function is to forward to the Association any notice,
process, or demand that is served on the organization. In addition, the Agent may be asked to
advise and assist the Board of Directors, the Executive Committee and the Officers of the
Association in matters related to its corporate status.
12. Meetings of the Executive Committee may be
conducted in the form of a telephone or internet conference. Such conference calls shall be
conducted under the auspices of a professional hosting service to arrange the details of
establishing connections. The following special rules of order shall apply:
- Each member of the conference call must be able to clearly hear and speak to all of the
- Members must be able to get the attention of the presiding officer to ask for the
privilege of the floor.
- Action by consensus (i.e. without dissent) shall be used whenever possible and
especially for routine business.
- Any action requiring a vote shall be conducted by roll call.
- A written copy of minutes of the meeting shall be promptly transmitted after the
meeting to all members of the Executive Committee by mail or electronic
13. Any intent to amend the Bylaws shall include a notice of this
intent in the notice
for the Annual Meeting. With the notice, the full text of the proposed amendment document
shall be provided to all Community Representatives who shall make this available for reading
by members of their community by whatever means is convenient to them. This text shall
include the sections of the existing Bylaws proposed for change together with the amendments
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